Code of Conduct.

Effective date: April 24, 2026. First draft. This document is pending review by our faculty advisor and ASU Student Organization Management before going to final.

1. Core expectations

Every ProSales member is expected to show up with:

• Professionalism at every club event, in person or virtual. Dress appropriately for the setting, arrive prepared, and treat the room like a professional one.
• Respect toward sponsors, panelists, faculty, and fellow members. Different majors, different years, different backgrounds; same standard.
• Punctuality on RSVPs and attendance. If you RSVP and cannot make it, update your RSVP before the event. Capped sponsor dinners depend on accurate counts.
• Follow-through on commitments you make to mentors, pod-mates, and sponsors.

2. What is not tolerated

The following behavior is not tolerated at any ProSales event or in any club-affiliated space:

• Harassment of any kind, including verbal, physical, or online.
• Discrimination on the basis of race, color, national origin, gender, gender identity, sexual orientation, religion, age, disability, veteran status, or any other protected characteristic.
• Substance misuse at sponsor events, including underage drinking and impairment that affects the professional setting.
• Misrepresenting your background, qualifications, or role to sponsors.
• Using the club as a platform for personal solicitation unrelated to sponsor relationships (e.g. soliciting members for a side business, MLM, or unaffiliated organization).
• Retaliation against anyone who reports a violation in good faith.

3. Sponsor interactions

Sponsors are a shared resource. Treat them that way.

• Do not spam sponsor reps for personal favors, job referrals, or coffee chats outside of program-sanctioned channels. If you want a connection, work through the ProSales exec board.
• Do not poach sponsor contacts for unrelated pursuits (personal consulting, outside startups, unaffiliated recruiting).
• When a sponsor shares contact information at an event, use it for the specific purpose they offered it for. One outreach and a thank-you note is appropriate; a weekly ping is not.

4. Digital conduct

How you represent the club online matters. This applies to our GroupMe, our LinkedIn presence, our Instagram, email communication, and any public post where you identify yourself as a ProSales member.

• Keep GroupMe and member forums professional and on-topic.
• Do not post confidential sponsor information publicly (e.g. things shared off-record at a dinner).
• If you post about ProSales on LinkedIn or social, you are representing the club. Make sure what you say reflects well on all of us.

5. Crimson Tier and conduct

Violating this Code of Conduct is grounds for losing Crimson Tier status without a refund. The premium nature of Crimson Tier access (capped sponsor dinners, hiring-manager reviews, Scholar Award eligibility) carries a correspondingly higher standard.

6. Reporting a violation

If you experience or witness a violation of this Code, please report it. You have three options:

• Email the club president, Vedika Thareja, at president@prosalesclub.com.
• Submit an anonymous report via the form we are building (coming soon; in the meantime, the president's email is the primary channel).
• For serious matters that involve potential harm, harassment, or ASU policy violations, contact our faculty advisor Dr. Detra Montoya directly, or report to ASU Student Conduct.

All reports are taken seriously and handled with discretion. Retaliation against a good-faith reporter is itself a violation.

7. Enforcement

We use graduated escalation. For most first-time, lower-severity violations, the response is a conversation and a warning. Escalation steps include:

• Verbal or written warning from an exec board member.
• Points deduction proportional to the violation.
• Loss of Crimson Tier status, without refund, when applicable.
• Suspension or termination of membership, documented in writing.
• Referral to ASU Student Conduct for serious violations, including anything involving harassment, discrimination, or potential violations of the ASU Student Code of Conduct.

Severe violations (harassment, discrimination, threats) may skip earlier steps and go directly to suspension, termination, and ASU referral.

8. Appeals

If you disagree with an enforcement decision, you can appeal in writing within 14 days of the decision. Appeals are reviewed by the full executive board together with our faculty advisor, Dr. Detra Montoya. The appeal decision is final at the club level. You retain any appeal rights you have under ASU policy independently.

9. ASU Student Code alignment

This Code of Conduct supplements, and does not replace, the ASU Student Code of Conduct and any other applicable ASU policies. Where the two overlap, ASU policy takes precedence. Nothing in this document limits or expands your rights or obligations under ASU policy.

10. Contact

Questions about this Code? Email admin@prosalesclub.com or the club president Vedika Thareja at president@prosalesclub.com.